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Extension/Expansion
 



Georgia College recognizes a strong fraternity and sorority community is a constructive element of student life.  The University also recognizes the community must be adequate in size so as to provide opportunities for every student who has the desire and the means to join.

The Department of Campus Life and the OFSL have devised a process of orderly chapter expansion.  The College Panhllenic Council, Interfraternity Council, Multicultural Greek Council, and National Pan-Hellenic Council share responsibility with the OFSL in administering expansion procedures.  In overseeing this process of expansion, there must be substantial evidence of the ability of the proposed organization to contribute to the fraternity/sorority community, and to conduct itself in a manner consistent with the principles and policies stated in the Georgia College Student Handbook and Student Organization Handbook.

To insure fraternities and sororities desiring to expand at Georgia College possess those qualifications deemed necessary for their success and for the continued strength of the Georgia College fraternity & sorority community, the following standards and procedures have been established.

General Policies | Interest from Local Governing Council | Interest from Unaffiliated Students
Interest from Inter/National Headquarters | IHQ Presentations | Reasons for Denial
Recent Colonizations


General Policies

  • Georgia College will only grant recognition to inter/national fraternities/sororities.
  • Until recognition for colonization is granted all communication between the University and the inter/national headquarters will flow through the OFSL.
  • All students and inter/national organizations wishing to be recognized at Georgia College must follow the procedure outlined in this expansion policy as well as comply with their respective governing body expansion policy.
  • It is the responsibility of the OFSL in cooperation with the College Panhellenic Council, Interfraternity Council, Multicultural Greek Council, or National Pan-Hellenic Council to administer the recognition process and make final recommendations regarding recognition.
  • Organizations must become a member of one of the recognized fraternal governing bodies represented on campus.  Organizations may not alternate between governing bodies during the recognition process.
  • The discretion of whether an additional fraternal organization is warranted lies with the University.
  • If a group is denied recognition, a written rationale will be provided to the group of students and/or inter/national headquarters.  The petitioning group may reapply to extend one calendar year after initial application unless otherwise notified by the University.
  • Extension may only be requested in one of three ways:

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Procedures for Formal Extension Plan by a Local Governing Council

  1. Formal extension plans shall follow the guidelines set forth by the national umbrella governing organization or as outlined in that governing council’s constitution and bylaws.

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Procedures for a Petition by a Group of Interested Students

  1. Individual students interested in starting a fraternal organization must contact the OFSL to explore the opportunity for a new organization to be established and the procedures to do so.
  2. If determined extension is a possibility, the group will be provided with an application for extension and permitted three (3) informational meetings to grow the interest group.
  3. The group must ensure they meet the recognition requirements set forth by the Department of Campus Life and OFSL for all student organizations.  These requirements include:
  • A completed extension application,
  • Eligible interest must be equal to at least 50% of the average membership of the council that the new organization aspires to join,
  • All interested members must have at least a 2.50 cumulative GPA,
  • All interested members must be enrolled as full-time students at Georgia College, and
  • All interested members must be in good academic and judicial standing with the University.
  1. Once the application is completed, the group will be invited to present to the appropriate council to express their interest to representatives from all chapters of the council.  The council members will then vote to make the recommendation to the OFSL whether to approve or deny the request.
  • Should the council make the recommendation to deny the request, written rationale will be provided to the petitioning group.
  • The decision to approve or deny the request remains with the University.
  1. To ensure the organization is a best fit with the interest group, the council, and the University, interest groups approved for expansion will be required to invite 2-3 national organizations to campus for formal interviews. (MGC and NPHC extensions may be excluded from hosting multiple organizations, however, will be required to host representatives from just one specific organization.)

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Procedures for a Petition by a(n) Inter/National Headquarters

  1. The inter/national headquarters must initiate formal contact with the OFSL to discuss the extension procedure.
  2. Inter/national headquarters must complete an interest form for extension and provide the information listed in #1 of “Procedures for and Beyond Inter/National Headquarters Formal Presentations” to be considered by the Department of Campus Life, OFSL, and the appropriate governing council.
  3. Once the application and information is received, it will be submitted to the appropriate council for all chapters to review.  The council members will then vote to make a recommendation to the OFSL whether to approve or deny the request.
  • Should the council make the recommendation to deny the request, written rational will be provided to the petitioning group.
  • The decision to approve or deny the request remains with the University.
  1. If it is determined extension is a possibility the inter/national headquarters will be permitted two (2) weeks to give formal presentations, advertise, and generate an interest group.
  2. The group must ensure they meet the recognition requirements set forth by the Department of Campus Life and OFSL for all student organizations.  These requirements include:
  • Eligible interest equal to at least 50% of the average membership of the council that the new organization aspires to join;
  • All interested members must have at least a 2.50 cumulative GPA;
  • All interested members must be enrolled as full-time students at Georgia College;
  • All interested members must be in good academic and judicial standing with the University.
  1. Should the inter/national organization find there is significant interest and wish to continue pursuing colonization, they will communicate that interest to the OFSL for approval of the colonization.

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Procedures for and Beyond International Headquarters Formal Presentations

  1. All inter/national organizations invited to formal presentations must provide the following information before the University will make any formal invitations for colonization:
  • An outline of the organizational history and current administrative structure for the organization;
  • National policies and programs related to academic success and scholarship;
  • Requirements and expectations for membership;
  • New member guidelines and programs;
  • Anti-hazing policies;
  • All additional risk management policies;
  • Descriptions of national, regional, and local alumni support for the colony;
  • Information related to the colonization and chartering process;
  • Information concerning the organization’s national philanthropy or other philanthropic interests;
  • Financial requirements for new and initiated members;
  • Procedures for standards violations;
  • Proof of liability insurance (minimum of $1,000,000); and
  • A copy of inter/national constitution and by-laws (if possible).
  1. After meeting with the national organizations, if applicable, an interest group or governing council will provide the OFSL with a written rationale of which organization to invite and colonize at the campus; and/or
  2. The OFSL will inform the Department of Campus Life and will make a final recommendation to the Vice President for Student Affairs and Dean of Students.  Upon receipt of approval, the OFSL will notify the interest group and/or petitioning organization of their recognition status within 14 days.

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Reasons for Denial

The University reserves the right to deny any inter/national recognition if any of the following occur:
(Please note this is not an exhaustive list of potential reasons for denial)

  • Mission and purpose of the inter/national organization is not congruent with the University and/or the OFSL mission.
  • Required amount of members is not met.
  • Interested members conduct themselves in a manner that does not promote the high standards of fraternal relations among all fraternities and sororities.
  • Inter/national new member program does not fit within Georgia College’s new member guidelines.
  • Interested or new members do not meet Georgia College’s and/or their respective governing body’s minimum academic and/or credit requirement.
  • There is evidence of lack of inter/national organizational support.
  • A low level of staffing will not allow the University to adequately support additional chapters.
  • The interested members and/or Inter/national Headquarters do not proceed properly through the University and/or their respective governing body’s expansion policy.
  • Recruitment of members occurs before the allowed time period.

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Recent Colonizations

Organization Council Colonized Chartered
Lambda Sigma Upsilon MGC    
Mu Sigma Upsilon MGC    
Theta Chi IFC   April 19, 2011
Sigma Alpha Epsilon IFC Spring 2012 August 17, 2013
Alpha Omicron Pi CPC September 8, 2013  
 

 


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