Georgia College RecSports (Intramural / Club) Policies and Procedures
QUICK LINK: Club Sports Policies
ONLY CURRENT STUDENTS, FACULTY & STAFF ARE ELIGIBLE TO PLAY IN RECSPORTS PROGRAMS
Part I - Intramurals
QUICK LINKS: Mission Statement - Assumption of Risk - Entry Procedures / Eligibility - Duties of Team Captains
Scheduling - Canceling and Rescheduling - Forfeits - Sportsmanship - Protests - Extramurals - Fees / Fines - Awards
1. Mission Statement
Mission - The purpose of Recreational Sports is to provide recreational and employment opportunities that will advance leadership, sportsmanship, and team-building skills for students at Georgia College.
Many recreational activities involve risks of bodily injury, property damage, and other dangers associated with participation. By taking place in intramural activities, participants acknowledge and assume responsibility for their own health and safety. However, basic first-aide will be available at game sites. Participation in the activities offered by the GCSU Department of Campus Life Intramural and Recreational Sports is completely voluntary. Georgia College and State University Department of Campus Life Intramural and Recreational Sports are not liable for injuries sustained during participation of any Georgia College & State University Department of Campus Life Intramural and Recreational Sports-sponsored activities or by use of any recreational facility related with the GCSU Intramural Sports Program. Intramural and Recreational Sports does not carry or provide accident or injury insurance. All participants are responsible for maintaining adequate health and accident insurance coverage and are strongly urged to purchase health insurance before participating in any intramural sports activity. It is strongly recommended that all participants consult a physician or have a physical exam prior to participation. Student Health Services offers outpatient care and treatment of injuries and accidents to fully-registered students. However, the cost of necessary hospitalization and/or treatment not available through Student Health Services is not covered by Intramural and Recreational Sports or by Student Health Services. All students attending GCSU are eligible to purchase student health insurance. To inquire about the cost of coverage, contact the Student Health Services Office at (478) 445-5288. Each participant must agree with these terms and conditions on the Intramural registration website, www.imleagues.com. This process will be done when registering for an activity.
All intramural participants will be required to create an account and Sign Up on IMLeagues.com/gcsu, join and be accepted to a team on imleagues, and bring a Valid ID prior to each competition. If a player is on the roster a Drivers Liscense will be accepted. If a player is not on the roster we will only accept a bobcat card.
PLEASE NOTE > PLAYERS MAY PLAY ON ONLY 1 GENDER SPECIFIC / Open TEAM PER SPORT AND 1 COED TEAM PER SPORT. Example: You cant play on a Mens A and a Mens B but you can play Mens A and Coed B
Subject : CLUB PLAYERS DEFINED
Body : A club player is defined as
1. Someone who has paid dues to a club this academic year or played in a game this year
2. Someone who has played in a game last academic year and 1 practice this year
These are not club players
1. Players that have only practiced with a club that have not paid dues or played in a game.
NOTE if a player pays dues or plays in a game this year he/she becomes defined as a club player
CLUB PLAYER LIMITS
Single Gender Sports - 2 club players
Open/CoGender Sports - 2 men OR 1 man and up to 2 women OR up to 4 women
To create an IMLeagues account:
1. Go to www.IMLeagues.com/gcsu and click Create Account, join team, create team, or free agent. (click sign up if prompted)
2. Enter your information, and use your School email and submit.
3. You will be sent an activation email, click the link in the email to login and activate your IMLeagues account.
Once you have an account you have several options:
1. Click the "Georgia College" tab or RecSports to find out what Intramural and Club Sports are being offered
2. Click the sport/league you would like to sign up for
2. Use the Green Player Sign Up button (located at the top right) to Create Teams, Join Teams, or Become a Free Agent. Once you click the button scroll down to the sport and league you are interested in.
What is a Free Agent
You can list yourself as a free agent in as many divisions within a league as you’d like. You will be visible to all members of the site and can request to join teams, or post information about yourself so teams can request to add you to their team.
Intramurals is broken into 4 seasons: Early Fall Sports, Late Fall Sports, Early Spring Sports, and Late Spring Sports. Each season the first 110 teams to use the assigned promo code for that season will be admitted for free. The promo code will be posted through our Twitter and Facebook outlets. In order to use the promo code each team must meet the minimum number of players on the roster for that sport. As soon as a team reaches the minimum number of players they may attempt to use the promo code. If the promo code is no longer valid because it has already been used 110 times, teams will be required to pay a fee. The fee may vary from sport to sport.
NOTE > TEAMS MUST HAVE THE # OF STARTING PLAYERS FOR THAT SPORT OR MORE BEFORE THEY CAN PAY OR USE A PROMO CODE. TEAMS THAT FAIL TO PAY, USE A PROMO CODE, OR MEET THE MINIMUM NUMBER OF PLAYERS WILL BE DELETED ON THE DAY OF THE DEADLINE. > example ... basketball teams must have 5 players and be paid by the deadline or they will be deleted
Payments / Refunds
We will not give refunds but we will give vouchers. We only do this if the schedule has not been made or your team was not scheduled.
If an organization is to be successful in intramural sports competition, a good team captain is essential. It is not feasible or practical to meet with the hundreds of players participating in intramural sports; that is why the role of team captain is pivotal to Intramural success. Matters affecting his/her team are communicated through him/her, and the captain, in turn, is responsible for passing the information on to the team members. Each captain will act as the official liaison between the team and the Director and Recreational Sports and must maintain direct contact in order to insure proper communication. The duties of a team captain include, but are not limited to:
• Being familiar with all policy and procedures included in this handbook and communicate this information to all team members.
• Insure that all members of the team are eligible for every contest in which they participate.
• Notifying the members of the team regarding date, time, and location of contests.
• Attending mandatory meetings for captains as scheduled.
• Captains are responsible for relaying rule and regulation requirements to the rest of their team. All players must understand the game being played if they do not it is a reflection of the team captain.
* Familiarize your team members with the Sportsmanship Policy. Educate them as to the ramifications of poor
sportsmanship both for the individual and the team. This includes proper web etiquette on the IMLeagues.com website.
*Verify the scores entered on Imleagues and dispute any errors by notifying email@example.com within 24 hours
*Captains Must invite/Accept all team/potential members on the roster or turn on auto accept member requests
*Captains must inform all team/potential members that they must have an Imleagues account, and they must request to join the team and/or accept a team invitation to be eligible to play.
Requests for the preferred game times and date will be considered but not guaranteed. If available, some leagues will be able to select time preferences upon team registration on imleagues. On imleagues there is a section called time preferences that is available up until the schedule is made. It can be found under "captains links" on the left side of the team page.
Regular Season Scheduling
All scheduling for each sport will be posted through imleagues.com. Each captain has the responsibility of accepting team members and for letting teammates know how to access website to find their team’s schedule. Captains/teams are responsible for keeping up with scheduling changes in advance. Captains will be informed if their team’s game/games have been moved up to an earlier playing date. Captains will be notified by phone only if the game change is within 24 hours of the original game time. Other than that the captain is responsible for informing their team members of time changes of games. Other rescheduling is up to the captain to keep up with and inform their team members.
****If your opponent defaults against you or is banned from the league RecSports will to attempt to find replacement games for you at the same time spots. If a replacement is found then you will get the W for the default and the result of the new game. Your new opponent will also get the result of the new game.
Major sports are scheduled in Men’s, Women’s, and CoRec leagues which consist of a regular season followed by playoffs. Each league will have a guaranteed number of games plus playoffs.
Playoff schedules are not subject to be rescheduled. Playoffs will consist of a single elimination tournament per league. Every team makes the playoffs as long as the following requirements are met:
• 3.0 average sportsmanship rating.
• All fees and/or fines have been paid.
If a team makes between a 2.9 and 2.5 they will owe $10 before any participant on the team can play in any other intramural event. If a team makesbefore any participant on the team can play in any other intramural event. before any participant on the team can play in any other intramural event.below a 2.5 sportsmanship rating during a playoff game they must pay a $25 before any participant on the team can play in any other intramural event.
Ladder style league scheduling and format
Ladder Leagues are self run leagues ran by the participants they must register at imleagues.com.gcsu. The advantage of being participant in a ladder league is, participants can play as much as they want and also pick times of all your games. It is the responsibility of the participants to challenge other participants for matches and find game times that both players can play throughout the year. The goal of a ladder league is to be on top of the ladder at the end of the semester.
1. To win the Ladder you must have played in 7 games/matches
2. You must play at least 1 game a month or you will be moved to the bottom of the ladder
3. If you decline/ignore a challenge from a lower ranked player you will be moved down one spot. It is up to the Challenger to notify GCRecsports@gmail.com of the issue. Note if a player has submitted a game within 10 days he/she may decline the challenge.
4. You may challenge up any number of spots and if you win you get the rank of the person you beat and the person you defeat goes down 1 spot. If the Higher seed wins, nothing changes
5. It is up to the winner of each game to report the score on imleagues and the loser should confirm/dispute the score. If the loser fails to confirm the score it will be autoconfirmed in 2 days. Scores can be entered/confirmed at your imleagues homepage or your team page. Please be a good sport and confirm the games ASAP so the ladder can be adjusted.
6. Players should agree on the time and location of all games
7. New Players can join the ladder at any time and will start at the bottom
8. There will be a a ladder champion for each semester
9. You have 5 business days to respond to a challenge and 2 business days to respond to a contact attempt by a Recsports Staff member to avoid being moved to the bottom of the ladder
10. If you set up a match and dont show you will owe a forfeit fee
11. RecSports Staff reserves the right to move people up or down if deemed necessary.
12. We want to keep the ladders as organized, functional, and as fun as possible so please notify GCRecsports@gmail.com about any suggestions, disputes, or problems
Minor team sports and individual sports are scheduled into tournaments. The format and schedule of tournaments will be based on the number of teams entered and level of competition.
RESCHEDULING / DEFAULT PROCEDURES
If you have an issue with a game you have 4 options. You can Forfeit, Default, LATE DEFAULT or Reschedule
Options if you:
Contact us the day of = Default
Contact us the day before = Default or possible time change but not day change
Contact us the week before = Default, Time Change, Possible Day Change
We will do our best to accommodate people with the following issues provided they give us enough notice:
-Same group of players have another game at the same time
-Organizational Team has regularly scheduled organizational meeting (This does not mean every organizational function)
-Class must list all players with class and the instructors name in the request
We can not accommodate work, socials, parties, concerts, braves games, family game night, trivia, "were all going out", the xyz tv show is on, etc.
Cancellations made due to inclement weather are made to protect the safety of the participants and the condition of the playing fields. Decisions concerning the cancellation of games due to inclement weather will be made as soon as possible on the day of scheduled games. Cancellations of games will be sent out through our twitter handle @gc_recsports. Team captains and participants are encouraged to check these sources regularly throughout the day leading up to their games for the status of their game(s).
Forfeits / Defaults
A team forfeits when they fail to appear at the appointed game location at the scheduled game time. If no participants are checked in by game time the game will automatically be forfeited. A 2.5 sportsmanship rating will be given to any team who forfeits a game.
Forfeiting Extension Agreement
The opposing team’s captain has the option of waiting 10 minutes for the other team’s participants to arrive or take the forfeit. The clock will begin running at game time regardless. If a team decides to wait the ten minutes then that ten minutes is deducted from game time.
Any team that forfeits a game will be charged $25 for that team sport. No one on the team will be allowed to participate in any other intramural game/sport/event until the $25 forfeit fee has been paid. A forfeit during tournament play will result in a team being dropped from further participation in the tournament.
If teams forfeits a game or defaults twice they will be removed from the league unless the Captain emails the Director of Recsports within 24 hours after the infraction occurs. The director will then determine if a team will be allowed to continue.
Scoring Defaults and Forfeits
The forfeit and default score will be what ever the mercy rule is for the associated sport.
Mens/Womens Flag Football winning team 19 losing team 0, Co-Rec Flag Football winning team 25 losing team 0, Softball winning team 10 losing team 0, Soccer winning team 5 losing team 0, etc.
Good sportsmanship is a basic requirement during intramural activities at all times. Clearly, sporting contests are important to the participant, but the importance should not become so overriding that players lose sight of appropriate behavior. Failure to display an acceptable degree of sportsmanship will render a participant ineligible for further participation in any given sport. Decisions of this kind rest in the hand of the Coordinator of Intramural and Recreational Sports.
After each game, both teams will be given a sportsmanship rating by the officials, scorekeepers, and supervisors. This is on a scale of 0.0 to 4.0, with the best sportsmanship being 4.0. This is based on the attitude and sportsmanship of the players, fans, and coaches before, during, and after the game towards other players, fans, coaches, and officials. A team's average rating for all regular season games must be at least 3.0 to be eligible for playoffs. During the playoffs, teams are expected to show proper sportsmanship and will be held to the same standards as they are during the regular season. Therefore, if a team receives a sportsmanship rating below a 2.5 in any playoff game they will owe a $25 fine. All participants on the team roster are suspended from all intramural activities until the fine is paid.
Instances that automatically decrease your sportsmanship rating:
• Unsportsmanlike penalty in flag football -1
• Unsporting Technical foul in basketball -1
• Unsporting Yellow/red card in soccer/volleyball -1
• Verbal abuse of an opponent, official, scorekeeper, or supervisor -1
• Leaving the bench area to enter an altercation -1
• Verbally threatening an opponent, official, scorekeeper, or supervisor -1
• Physically abusing an opponent, official, scorekeeper, or supervisor is an automatic 0
• Leaving trash on/around the field/court -1
• Excessive complaining about judgment calls -1
• Fans, Spectators, and/or Coaches displaying unsporting behavior and/or excessive complaining about judgment calls -1
Any person within 100 feet of your bench is considered a part of your team and will affect your sportsmanship. If someone is not with your team then you must ask them to get more than 100 feet from your bench. If they refuse then call time out and tell the ref to ask them to move (you will not be charged a timeout). Once an unsporting event occurs it is too late to say that they are not with us.
9. Ejections and Unsportsmanlike Conduct
Any player, coach, or spectator who is ejected from an intramural contest for any reason is automatically suspended from all intramural sports activities until they are officially reinstated by the Coordinator of Intramural and Recreational Sports. An ejected player must leave the premises immediately. If an ejected player does not leave immediately, then his/her team will be forfeited from the game in progress..
Any player, coach, or spectator who is ejected from an intramural sports contest for fighting shall be subjected to a suspension from all intramural activities. This includes any attempt to strike, even though there may not be contact. Participation in a fight includes anyone who enters the field/court during the fight
Any team, individual players, or associated spectators involved in a “team” fight will be immediately suspended from participation in that sport. A team will include all participants listed on the score sheet at the time of the fight, as well as any identified members associated with that team who actively participate in the fight. Please note; the individuals involved place the team or organization in jeopardy. If individuals choose to represent an organization, then that organization will be held accountable for those individual’s actions. This suspension does not exist in lieu of other university or community-related penalties which may result from the incident.
Suspension and Meeting
Every participant who is ejected or suspended owes a non negotiable $10 fine. An ejected person must schedule an appointment to meet with the Intramural Coordinator. The period of suspension for any person suspended from an intramural sports activity shall be determined by the Coordinator of Intramural and Recreational Sports upon review of the incident. Please be aware that the period of suspension for an ejected player will not begin until the ejected person has met with the Coordinator of Intramural and Recreational Sports.
Any individual or team that wishes to appeal any disciplinary action or sanction made by the Director/Assistant Director of RecSports or a member of their staff, must file a formal appeal for review by the Director of Campus Life. A formal appeal in writing must be made to the Director of Campus Life and within one (1) week of notification of disciplinary action. The individual or team will be given the opportunity to participate in an administrative board hearing.
10. Protest Procedures
1. All protests, except those concerning eligibility, must be made on the field of play to the official. The protest must be made at the time of the occurrence. Once play has resumed, the protest will not be valid.
2. There shall be no protests on judgment calls. All protests must deal with the interpretation of a rule or enforcement of a penalty for the infraction of those rules, or player ineligibility.
3. All protests must be made by the team captain, at the time of protest, to the intramural official(s) at the contest. The official is responsible for notifying the Intramural Supervisor of the intent to protest.
4. Intramural Supervisor will rule on all protest, (unless Dir/Asst. Dir are present). If a team loses the protest they will be charged a timeout/penalty if rules apply for that sport.
5. Instant Replay – (applies to flag football, volleyball, kickball, and softball) sport specific rules will define what can be reviewed. Teams must provide their own auto/visual equipment
11. Alcohol Policy
In keeping with the alcohol policy of GC, alcoholic beverages will not be allowed at any program or activity sponsored by Intramural and Recreational Sports. This policy applies to all intramural sports participants, as well as coaches and spectators. Any participant or spectator who is under the influence of alcohol will not be allowed to participate in any intramural sports activity and will be required to leave the facility immediately. Violators will be subject to disciplinary action. The supervisor and/or game officials will have the responsibility and authority to make any decisions regarding participation by a participant or spectator.
12. Pet Policy
Pets are allowed at the intramural fields during intramural events. Pets will not, however, be allowed on the fields during any contest and must remain outside of the field fences. Owners of the pets are required to keep their pet on a leash at all times. All pets must have vaccination records and a tag on their collar saying the date of vaccination. Any pet that becomes a disturbance to participants, staff, or fans will be asked to leave the facility. Owners of the dog are asked to clean up after their pets. The Intramural Staff has the right to revoke and terminate this policy at any point in time.
• Participation in activities offered by the Office of Recreational Sports provides various opportunities for participation in state, regional, and national tournaments. These tournaments allow participants from GC to compete against other intramural teams on the state, regional, and national levels and to represent GC at various extramural events. Thus, it is important to remember that participation and behavior at these events is representative of GC and the sportsmanship displayed should reflect the program represented. Any instance of poor sportsmanship by an individual or team representing GC will not be tolerated and will result in participation sanctions for that individual or team within the intramural program at GC, in addition to any sanctions imposed at the extramural event. Any individual who has been ejected from play during the current intramural season or is currently on probation may be subject to restriction from competition at extramural events.
• No teams other than the GC sponsored teams will be allowed to enter state, regional, or national tournaments. Any team which qualifies to participate in a state, regional, or national tournament will have their entry fee and any individual player fee paid for by the Office of Recreational Sports. As well, they will be allowed a stipend (to be determined by the Dir./Asst. Dir of Recreational Sports) to help offset travel, meals, and lodging. For more information, contact the Office of Recreational Sports.
Teams and individuals that owe fees or fines will be suspended from all sports until the amount owed is paid. All fees must be paid online at imleages.com unless otherwise specified. If you owe money for one team you cannot play on another team in the same or any other different sport.
• $0-$50 Entry Fee Team, per league
• $25 Forfeit Fine. Must be paid before next game.
• $20 Rescheduling Fee. Must be paid before originally scheduled game.
• $10 Participation Reinstatement Fee. Must be paid by ejected person.
• $10 Meeting No Show Fine. Must be paid before a team’s first game.
• $25 Playoff Sportsmanship below 2.5
Championship t-shirts will be given to the winners of each sport/event offered. Only one shirt will be awarded per person per sport despite winning more than one championship. State tournament entry fees and hotel accommodations will be awarded (at the discretion of the Director or Assistant Director of Recreational Sports) to intramural champions or winners of a state qualifying tournament:
Men’s, Women’s and CoRec Flag Football
Men’s and Women’s Basketball
All club participants will be required to create an account and Sign Up on IMLeagues.com/gcsu, join and be accepted to a team on imleagues, and bring a Valid ID prior to each competition. If a player is on the roster a Drivers License will be accepted. Each player MUST be a student enrolled at Georgia College.
Teams must first become an RSO or be an active RSO before becoming a Club Sport. To find out how to do this go to http://gcsu.orgsync.com/Orgregister . After becoming an RSO the club president must meet with the Director of Recreational Sports. All players must register on Imleagues.com with the club to be on the official roster.
All teams and players must register in the club section of imleagues.com/gcsu. It is also recommended that advisors register as well. The process is very simple:
1. Go to imleagues.com/gcsu
2. Click the Blue "Club" Tab toward the left center of the page
3. Under League, Click "Click here to Join
4. If you see your club join it, if not, then click "create a team" and create your club so other members can join
Please note if you dont have an imleagues account you will have to create one before this process starts.
WE WILL USE IMLEAGUES AS THE PRIMARY FORM OF COMMUNICATION SO IT IS IMPERETIVE THAT EACH AND EVERY MEMBER REGISTER. TEAMS THAT ARE NOT REGISTERED WILL NOT BE FUNDED
Funding / Space Reservations
Funding and space reservations will be based on the # of registered and paid members , club history, club dues, # of events and practices, game/match/tournament results, fundraising efforts, and reporting.
The members of each club sport have the primary responsibility for the financial support of their club. Funds for club activities normally come from the following sources:
1. Membership Dues
2. Fund Raising
4. Budget allocation from the office of Recreational Sports
Once the budget is established and approved, funds may be used for the following expenses:
• Non-personal club supplies and equipment.
• Fees covering game officials.
• Maintenance and care of equipment.
• Travel to include gas, lodging, and commercial transportation costs.
• Entry fees.
• Team dues for state, regional, or national organizational membership.
• Trophies or plaques only for GCSU club members.
There are many expenses that club funds may not be used for. A partial list would include such things as:
• Scholarships, awards or gifts to other teams (including trophies, plaques, etc…)
• Operating expenses (telephones, subscriptions, salaries)
• Room service (including movies, tips, games)
• Political Materials
• Bar Bills or alcohol related purchases
• Repairs on personal vehicles
• Long Distance charges on Hotel Bills
• Entertainment (movie tickets, amusement parks, etc.)
Accessing Allocated Funds
The preferred method of dispersing funds is through reimbursement.
In order to utilize your allocated funding, you must fill out a budget payment request form, which can be found at the Student Activities Center. In addition to the budget payment request form, you must submit a brief, but descriptive typed report that states who, what, when, and where the money was used. You must also attach all necessary documentation including, but not limited to the following:
To ensure that your reimbursement is filled in a timely manner, please attach as many of the listed items above to the completed budget payment request form. Once all documentation is attached and all necessary signatures have been attained, you can expect the mailed reimbursement check within approximately 1-3 weeks upon submission.
In addition, your club must also be in good standing with the university to access current and future funds from the Club Sports budget, or any additional Student Activity Budget Committee (SABC) funds. To learn about what you need to do to remain in good standing, please read the Club Policies located at recsports.gcsu.edu or on the club page at IMLeagues. Part of the procedure to remain in good standing is to submit this Club Sports Travel Form prior to all future planned trips. The report can also be located at the clubs’ IMLeagues page.
Click here to view a completed budget payment request form with key.
Teams must fill out an online travel report located at tinyurl.com/gcsutravel before going on a trip. Failure to do so will result in some type of penalty which will be at the discresion of the Director of Recreational Sports.
• Trip leader will have emergency contacts for all traveling members.
• Have an emergency plan in place for the destination you are going.
• Do not leave a hospitalized person behind until a family member arrives. Designate a person to stay if needed.
• Have knowledge of weather for duration of your trip. Call destination & make safe decisions related to travel.
• Drivers and passengers are required to wear seat belts at all times when the vehicle is in motion. Make sure all persons traveling in the vehicle have seat belts on and properly adjusted before moving.
• Have a co-pilot in the front passenger seat and awake the entire time the driver is driving.
• Have a cell phone & credit card for emergencies & breakdowns.
• Don’t forget your insurance cards and ID’s
• Drivers should reduce speed in the case of inclement weather, heavy traffic, night driving, or other conditions that could increase the likelihood of accident.
• Drivers should stop or pull over, in case of Severe/Bad weather.
• Drivers should use turn signals for every turn or lane change.
• Drivers should exercise extra caution when backing-up.
• Do not drive before 6:00am and after 12:00am.
• It is recommended that a driver obtain a minimum of 8 hours sleep prior to driving on long trips.
• It is recommended that drivers stop for a break every 2 hours or 100 miles. Passengers should help keep drivers alert and watch for signs of drowsiness.
The University does NOT hold a blanket insurance policy on Club Sports participants. Consequently, all club members are encouraged to purchase some type of comprehensive accident-health insurance. All financial responsibility rests with the participant. Club officers should notify their members of this fact.
The Office of Recreational Sports strongly recommends that all participants have a physical examination and obtain adequate health and accident insurance prior to participation to cover expenses incurred as a result of personal injury.
Prevention through Conditioning
There are several places on campus to condition yourself and your club through workouts and education. The Fitness Director can also provide a one-on-one training appointment for those interested in setting up a workout program. A comprehensive conditioning program can both enhance performance as well as prevent injury
CPR/First Aid/Blood Borne Pathogens
It is recommended that each club has at least two people (preferably all club officers) who are certified in First Aid/CPR.
All club members share responsibility for their own safety at games and practices. A detailed facility inspection should take place before all events. All hazards should be documented and avoided. Practices and games should be canceled if the safety of all participants involved cannot be guaranteed. If any hazards are found, notify the Office of RecSports ASAP
Medical Emergencies Procedures
In case of an emergency, contact emergency medical personnel immediately. If an athletic trainer is at the site or on duty, contact them immediately. If an Athletic Trainer is not on site then you should call campus police. There are "blue phones" located on campus for emergency calls. Send one person to call for help and always keep one person with the injured party to keep them calm. Provide the exact locations and facility of the injured participant. Stay on the phone with the dispatcher and know the phone number you are calling from. If an accident occurs in a gym, it is important to notify the RecSports facilities staff to call for help and to unlock the doors if transportation is needed. Our campus police does not provide medical transportation, so an ambulance will be called. The ambulance's expense is the responsibility of the injured party, only if he/she is taken in an ambulance.
Injury Forms and Reports
Accident reports must be filed in the RecSports office for ALL injuries within 24 hours. If someone is injured while participating in a Club Sport, either on or off campus, an Injury Form needs to be filed at the RecSports office with the Rec Sports Director.
How to Reserve All Facilities
Reserving space on campus is a relatively simple process. Before reserving space, we recommend that you first view the university’s R25 WebViewer which provides a real time display of all of the credit courses and nonacademic events that have been scheduled into campus facilities. The Web Viewer will enable you to see which facilities might be available for your event, and to determine if there are other events that might compete for audiences or campus support services.
To reserve campus space, simply complete the online Facility Request Form found at http://www.gcsu.edu/ps/requestform.htm. If you’ve never before requested a facility through R25, click on http://www.gcsu.edu/ps/requestform.htm to access an easy-to-understand PowerPoint tutorial. It is recommended that all requests be submitted to Facility Reservations at least seven (7) working days prior to the date of the event.
When request forms are received by Facility Reservations, they are electronically forwarded to the appropriate building manager for review and approval or denial. The building manager will electronically notify Facility Reservations of his/her decision, and will note any special instructions that may apply to the use of the facility. Facility Reservations will then notify you electronically that the request for space has been approved or denied. Because requests require review by a building manager, please allow five (5) business days for processing. If you have service-related needs such as A/V, food, housing, moving, and/or security, please indicate your intent to secure such services on your Facility Request Form. Facility Reservations will forward this information to the appropriate service offices to give them advanced notice of your needs. You will still be responsible for making specific arrangements directly with the service units, and you will be responsible for notifying the service units if there are any changes to the original request. These offices require a minimum notice of five business days. While GCSU sponsored events are exempt from facility rental fees, campus units may be charged for the actual direct expenses incurred in support of their events. Such charges could include overtime for custodians, electricians, Public Safety officers, and other supervisory personnel, as well as purchases in support of events.
In the event the facility you requested is not available, Facility Reservations will assist you in finding another location. If you have not heard from Facility Reservations within five business days of submitting your request, call the reservation office to verify receipt of your request and to determine its status.
Please understand that your request is not approved until you receive official confirmation from Facility Reservations. Do not announce or promote your activity until you know that the space you are requesting is available and your event has been booked into the university's event management system.
If you have any questions about the facility reservation process, please call us at 2749/6542, or check out our comprehensive web site at http://www.gcsu.edu/ps/. All policies and procedures related to the nonacademic use of space can be found on that web site.
We are constantly working to improve our service. If you have suggestions to improve the process, please do not hesitate to contact us directly at x2749/6542.